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[Tisha Raj]

Key responsibilities include managing the Senior Program Officers’, Executive Directors’ and Program Directors’ calendars, prioritizing appointments and proactively resolving conflicts, proactively creating and maintaining effective work-flow to accomplish the work of the office which includes the handling of a variety of projects and tasks simultaneously. Gathering, compiling and relaying confidential information and material. Making travel arrangements, composing memos and letters for on behalf of the SPO and proofreads prepared correspondence for accuracy, grammar and proper format. Tracking timelines of project deliverables and ensuring timely completion. Preparing, forecasting and monitoring budget and contract expenditures. Preparing briefing notes; monitoring, tracking and negotiating timelines on all Action Requests (ARs). Reviews signed executive correspondence and forwards to the appropriate portfolio and/or department for action. Directs and guides portfolio and/or departmental administrative staff on form, accuracy and content of correspondence that requires executive signature. Reviews, tracks and organizes incoming/outgoing correspondence as required, to identify priority items, and responds to requests/complaints. Assigns, reviews, revises, follows up and tracks Action Requests from other senior leaders’ offices. Researches information from a variety of sources in order to respond to Action Requests. Brings unique items to the attention of the SPO.

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